One of the best skills of an amazing Executive Assistant is their impeccable organizational skills. For a busy EA, “Zero-Inbox” is a daily challenge. And when you’re struggling with time any bit of time-saving tips will make a huge difference.
One of the best ways to keep your emails in your inbox without adding confusion to the rest of your unread emails is by “Archiving”. Yes, archiving on Gmail is already out there and super simple with just the click of the "Archive" button. This works, but you can also send a reply and archive the conversation all with a single click, which would make your Gmail experience even more effective.
To set this up, you need to enable the “Send & Archive” button in your compose reply window.
Start by clicking on the settings gear in the top right corner of your Gmail screen. Select Settings and it will take you to the Settings Page.
Scroll to the Send and Archive section of the General tab, then select the radio button next to Show "Send & Archive" button in reply. Select Save Changes at the bottom of the page.
To send a message and archive its conversation in one go: Compose your reply to an email you received. Click the Send + Archive button located immediately under your reply and next to the Send button.
Your reply is sent, and the email thread is moved to the label “All Mail”.
If you are concerned about not receiving future emails from the archived conversation, don’t worry. Archiving your emails will not affect future incoming messages to an archived email thread. When your recipients respond to that email, it still pops in your inbox for your attention.
Having a busy schedule is no surprise for an Executive Assistant. Take note of the small details that helps you a lot and share it to your EA network. Every small detail counts and adds up into a big one.
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