Administrative Business Partner

Sample Job Description

Job Brief:

Seeking an Administrative Business Partner who will serve as a strategic administrative partner to the company’s top-level executives. You will be the core of the company's operations and activities. Your work will enable the company to maximize their productivity by simplifying collaboration and connection with one another. You will partner with your leaders to help them achieve their goals and objectives as well as work with the larger admin team. The ideal candidate for this role will be friendly, energetic, personable and willing to take the initiative to jump in and assist with issues as they arise. 

Role Objectives + Key Responsibilities:

• Understand the business preferences and priorities of your leaders in order to best support their time 

• Imperative calendar management with strong attention to precision & detail

• Lead and coordinate logistics for internal and external meetings 

• Manage inquiries quickly, proactively, and follow through on tasks to successful completion

• Support your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration 

• Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders

• Assist with special projects as needed 

• Recognize operational weaknesses and help sharpen processes or develop new ones

• Collaborate with other members of the admin team to provide seamless support for the company.

Skills and Qualifications:

• Have 7+ years of Executive Assistant supporting C-Level Executives, Chief of Staff or similar experience 

• Have background managing Board meeting prep & calendars

• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly

• Have exceptional attention to detail and commit to faultless execution on tasks

• Capacity to navigate, digest, and make decisions amidst uncertainty

• Technologically savvy with the ability to quickly accommodate to new applications and tools

• A self-starter who can manage priorities and make trade-offs when needs change

• Possess discretion and sensitivity towards confidential information

• Proactive and motivated to emphasize on current processes and build efficient systems

• Professionally polish in both internal and external interactions and the ability to display finesse and stability under pressure

• Committed to collaboration and teamwork

• Understand the highly adaptable nature of support work and are comfortable with being available as needed.

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