Office Manager

Sample Job Description

Job Brief:

Seeking an Office Manager with outstanding organizational skills and a personable disposition to keep them thriving. The ideal candidate has a rooted ability to roll with the punches, being flexible to handle anything that might come their way. You are a dynamic professional who doesn't mind wearing various hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little to no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety.  

Role Objectives:

  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character

  • Guarantee peak organizational operations and provide preventative measures by identifying issues

  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified

  • Harmonize internal and external resources, and cultivate relationships with vendors

  • Oversee office interactions, responding to requests and questions

Key Responsibilities:

  • Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment

  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting

  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list

  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed

  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested

Skills and Qualifications:

  • 2+ years of office management experience

  • Strong time-management and people skills, flexibility, and multitasking ability

  • Advanced computer skills and experience with online platforms

  • Proficiency Microsoft Office, with an aptitude to learn new software and systems

Preferred Attributes:

  • Bachelor’s degree or equivalent

  • Previous success in office management

  • Engaging personality and optimistic outlook

  • Experience developing internal systems

  • Ability to handle confidential information

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